Greater New Orleans Archivists

Adopted: 17 September 1996
Amended: December 10, 1997

Article I: Name

This organization's name shall be the Greater New Orleans Archivists.

Article II: Membership

  1. Membership is open to all those in the metropolitan area of New Orleans who are working or training in the archival profession and are interested in archives in the greater New Orleans area.

  2. The organization should charge $10.00 annual dues. A dues adjustment can be passed by a 2/3 majority of members present at a December meeting.

Article III: Meetings

  1. The organization shall meet a minimum of three times a year.
  2. Meetings will be held at various archival repositories on a rotating basis. The host repository may share or supplement the cost of refreshments.
  3. New business maybe introduced at any meeting. Elections are held every two years at the December meeting.

Article IV: Organization

  1. Officers.
    A. Elected officers of the organization shall be the President, Secretary, and Treasurer.
    B. Term of Office.
    1. Each officer serves a two year term of office. Starting after their election to office at the December meeting in an odd calendar year and ending with the election of new officers in the following odd calendar year.
    2. Should an officer be unable to complete their two year term, a special election will be held at the next meeting to replace the officer for the duration of the term. Should the President have to leave office the Secretary will act as president until a new President is elected.
    C. Duties.
    1. President arranges organization meetings; presides at all meetings and seeks members to serve on committees.
    2. Secretary takes minutes at all meetings of the organization; maintains a copy of the current by-laws; edits the organization's newsletter; and notifies members of meetings.
    3. Treasurer is custodian of all funds; receives all membership dues; and reports to the organization at meetings on the financial standing of the organization.
  2. Committees
    A. The President is authorized to establish special committees to work on projects.
    B. Committees shall report to the membership on their progress at each meeting.

Article V: Elections

  1. Elections are held every two years (odd calendar years) at the Winter Meeting, held in December.
  2. Nominating
    A. A nomination committee consisting of the acting President and at least three former presidents will nominate members for office.
    B. Nominations can be made and seconded from the floor prior to the election of each officer.
  3. No person shall be elected to any office or named to any position of responsibility who shall not be present at the said election or nomination and who shall not have freely offered his or her name for the purpose.
  4. Voting shall be by secret ballot when there is more than one candidate for a particular office.

Article VI: Amendment of by-Laws
These by-laws may be amended at the December meeting by a 2/3 vote of those members present, provided that membership is notified in the newsletter mailed prior to the December meeting.

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